Variations Manager

What is the Variations Manager?

With Elucidat’s Variations Manager we offer the fastest, most efficient way of building, translating and managing Multi-Language courses.

Here’s a quick overview of the feature:

Who can use the Variations Manager?

The ‘Variations Manager’ feature is available to users with Enterprise subscriptions.

What is a Variation?

Click here if you would like more information on what a Variation is.

How do I get started with the Variations Manager?

To get started, create a Project which you wish to create language Variations from, this will become our ‘Master course’.

In this case I’m going to create a Project called ‘My Master Course’ using the ‘Get started’ menu:

Build out the course as usual adding all of the text, images, videos and other assets.

Once your course is built, it’s time to start thinking about using the Variations Manager.

To access the ‘Variations Manager’, click this button:

…at this point your course is still a ‘Project’ (we want it to be a Master Course for this feature) so when the Variations Manager opens this will display:

…click ‘Convert Project to Master Course’ and once our Project is converted we will get to see that ‘Variations Manager’:

…at the moment we have not created any ‘Variations’.

To begin creating your Variations click the ‘Export Translation’ button:

…this will export the text content from your Master course, you can choose whether the content exports as XLIFF or CSV format:

…once you have chosen what format you would like your export in press ‘Download’.

You can now share this file with your translation agency, they can make duplicates of the file in order to create Variations with different languages.

We recommend having 1 CSV duplicate per language and that your translation agency edit the CSV directly in the file.

Creating Variations

Once you have received your file/files back from your translation agency, you are ready to start making Variations.

To begin adding Variations click this button:

…this will open the ‘New Variations’ pop up:

…click the ‘Upload translations files’ toggle then choose your files by pressing ‘Choose files’ or dragging multiple files onto the ‘Choose files’ button.

Once you have added your files, click ‘Create Variations’.

Your Variations will now show:

Let’s take a look at this interface, clicking the ‘Name’ of your Variation will open it, for example if I click here:

…the English Variation will display:

…changing the name in this field will change the name of the Variation (this is similar to changing a Project name in the ‘Configure’ menu):

…the ‘In Release’ toggle will decide if this Variation is available in your Multi-Language Release, click here for more information about Mulit-Language releasing:

…the ‘Language’ field will allow you to keep a note of the Language (handy if you have not added this previously to your Variation), this field also tells the Browser what language the course is in:

…if you wish to edit your Translation again, you can do by clicking ‘Import Translation’ button:

Now that you have experience with using the Variations Manager, let’s take a look at creating a Multi-Language Release.

Multi-Language Release

With Elucidat’s Multi-Language Release feature you can have one single Master course with several Variations packaged together like this.

…the language variations can be accessed via an introduction screen:

Who can use the Multi-Language feature?

Multi-Language Release is available as a subscription upgrade, please get in touch if you would like more information.

To release a Multi-Language package

Open a Master Course which has Variations.

Click the ‘Variations Manager’ button.

Check that the Variations that you would like to be included in your Multi-Language Release are selected in the ‘In Release’ field:

…now open the ‘Release’ page.

Click ‘Add a Release’, choose the type of Release you’d like to make and click ‘Release’:

…we’ll send you an email shortly with a link to your course or a SCORM package (depending on which Release mode you have chosen).

Please note that this will take longer than a standard Release as several Releases are occurring simultaneously.

The ‘Select Variation’ screen where you choose language will automatically generate with your Style applied.

All the analytics captured by the Your Data feature for each of your different Variations will display together in the Master Course, you can not view this information for individual Variations.

Manually enter Project names

Another workflow is to manually create Variations, to begin with download your translation file by clicking this button:

You can now share this file with your translation agency, they can make copies of the file in order to create Variations with different languages.

Next click ‘Manually enter project names’ and then select a language from the ‘Choose your language’ dropdown here:

…add a name for the Variation here (this is similar to adding a ‘Project name’ in standard Projects):

…you can add many Variations at the same time, pressing ‘Add New Variation’ will give you additional Variations:

Once you’re happy with your Variation names, click ‘Create Variations’.

Your Variations will now display in the ‘Variations Manager’:

…now for each Variation, upload a translated version of your XLIFF/CSV file by pressing ‘Import Translation’ and choosing the relevant file.

💡 Please note! The language variation that your learner chooses will be remembered between sessions, if the learners cookies are cleared they will return the Language chooser page.

The Multi-Language release feature is not intended for use with Elucidat’s identify feature.

Analytics for Multi-Language Releases

If you have created and Release a Multi-Language course, the Analytics for all of the different Variations that can be accessed in the Release will be combined, for example if the Master Course is released:

If you have created individual Releases from your Master course, the Analytics for these can be accessed per Project: